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A Personal Folders file (.PST) is an Outlook data file used to store local copies of messages, calendar events, and other items from your Exchange mailbox. Its appearance closely resembles Outlook 2003, and it can contain all of your Outlook folders, including the Inbox, Calendar, and Contacts.
How to create a.pst file in Microsoft Outlook. Double-click on the Outlook icon. Click on the File menu, and select Import and Export. Click on Export to a file and click Next. Click on Personal Folder File (.pst) and click Next. Select the folders you wish to backup.
Learn how to create Personal Folder File (.pst) in Outlook 2016/13/10/07. Get to know the efficient techniques to generate PST file in Microsoft Outlook. Follow the steps given below to create pst files in Microsoft Outlook 2013. Launch Microsoft Outlook 2013. Under Home tab, select New Items. Select More Items in the drop down and choose Outlook Data File. Browse the location where you would like to store the pst file. Enter a name for the file and click on OK.
Advantages to Using a .PST File
Using a .PST allows you to: New hindi dj songs mp3 download.
- Free up storage space in your mailbox.
- Design your own filing system, combining or splitting mailbox folders according to your own needs.
- Search messages.
Guidelines for .PST Files
https://clevercor217.weebly.com/blog/lyon-healy-serial-numbers. Create PST files on our network drive (and not on the local C: drive of your computer) so they can be backed up daily.
Because .PST files can become quite large, you should create them based only on specific business needs. We recommend that PST files not exceed 500MB in size in order to minimize the potential for data corruption and maintain server and network efficiency.
Important: ESO Network Operations reserves the right to change the recommended .PST size or limit the use of PST files if server/network performance or available storage is adversely impacted.
We strongly recommend that .PST files be governed by departmental data retention policies so that they will not exist indefinitely on the network.
Instructions
- Disable Outlook AutoArchive
We do not recommend using Outlook’s AutoArchive feature, which is turned on by default. Turn off AutoArchive for all folders, including individual folders with AutoArchive turned on, before creating a .PST file.- On the Tools menu, click Options, and then select the Other tab.
- Click AutoArchive.
- Clear the Run AutoArchive every N days check box and click OK.
- Create an Outlook .PST Data File
- On the File menu, point to New, and then click Outlook Data File.
- Select Office Outlook Personal Folders File (.pst) and click OK.
- Select the location where the file will reside on the network.
- In the File name box, type a name for the file, and click OK.
- In the Name box, type a display name for the .PST folder.
- Accept the remaining default settings, and click OK. The name of the folder associated with the data file should then be displayed in your folder list view.
- Proceed to create any desired folder structure.
- Drag any items from your current folders to the new folder.
- Open an Outlook .PST Data File
- On the File menu, point to Open, and click Outlook Data File.
- Navigate to the desired folder on the network drive, select the .PST file you want to open, and click OK.
- Close an Outlook .PST Data File
- In the Navigation Pane right-click the Personal Folders file that you want to close.
- Click Close.
Using Outlook Webmail to view .PST files
You will not be able to view .PST files when utilizing the Outlook webmail client.
Create Microsoft Outlook Pst File Cannot Be Opened
The older version of Microsoft Outlook used to offer an inbuilt backup feature”Outlook Add-in: Personal Folders Backup.” This feature no more available for new versions including Outlook 2016, 2013 and 2010. In this post, I am sharing how you can automatically backup Microsoft Outlook PST Data File. It is possible through an open source, third-party plugin OutlookBackupAddin.
This plugin can take backup at regular intervals, and save it to user selected destination directory. It works when outlook is closed, and checks for the last backup date and triggers the copy process if necessary. Telemecanique altivar 31 installation manual. Just before you do this, make sure to read on how you can make the files compact.
Automatically Backup Outlook PST Data File
Just before we start, Outlook can store data in two types of files– PST and OST files. While both formats can save emails, calendars, and contacts, OST is created when using IMAP or Exchange protocol, and PST is created when configuring a POP3 account.
The biggest problem with OST file is that you can only reuse it at the origin computer, with the same email and user profile. It means that if you want to use it on another pc, it is not possible. So if you format your computer, you cannot use it. You can physically check the type of file by going to Account settings, and check Data Files.
Once you download the OutlookBackupAddin, install it. Make sure to have the .NET Framework 4.0 installed on your computer, and if you are using Outlook 2010 without a service pack, make sure to install VSTO runtime.
- Once installed, it will be available on the ribbon bar as “Backup”
- Open the settings window of the add-on, and configure it.
- Choose the pst-files
- Time interval (in days)
- Target Folder
- and Location of the file “backupexecutor.exe”
- Click on the save button, and exit Outlook
As soon as you exit, the backup process will start, and create backup copies of Outlook PST data files. Copy the files to another computer, and Outlook should be able to figure it out.
Group Policy Support for Outlook Backup Addin
Pst Files In Outlook
If you want to use this addon in your organization, to automatically backup Outlook files, it supports group policy. The installation folder has an ADMX folder which contains GPO template. Copy these the files and folders to – %systemroot%PolicyDefinitions.
Open Group Policy, and create a new policy using the template available at:
User ConfigurationPoliciesAdministrative TemplatesOutlookbackup addin settings
Here you can define prefix types, countdown, destination and so on.
In case you decide no more to use it, make sure to use BackupExecutor.exe /unregister command. The program is available in the installation folder.
However, if you delete it directly, make sure to delete the following registry keys located at: Xbox one offline multiplayer games.
- HKEY_LOCAL_MACHINESOFTWAREMicrosoftOfficeOutlookAddinsCodeplex.BackupAddIn
- HKEY_LOCAL_MACHINESOFTWAREWow6432NodeMicrosoftOfficeOutlookAddinsCodeplex.BackupAddIn
You can download OutlookBackupAddin from GitHub.
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